Duties of Recorder

In Ohio it is the County Recorder who has the important and indispensable task of safekeeping the documents pertaining to ownership of land and all encumbrances upon it. Without the work of the County Recorder in maintaining these records in a logical manner, it would be nearly impossible to purchase land and be assured of a clear title or to lend money with land as security.

  • Maintains a complete and accurate record of every document pertaining to the conveyance and encumbrance of land within the county
  • Retains such records in archival form and makes them constantly accessible to the public
  • Takes great care to ensure that every document is accurately filed, recorded, and indexed
  • Enforces more than 1,000 sections of the Ohio Revised Code pertaining to the duties of the Recorder's Office
  • Performs all accounting functions necessary for the operation of the Recorder's Office, including preparation of annual budgets, purchase orders, payroll information, and personnel files
  • Collects recording fees pursuant to Ohio law, and deposits these monies into the County General Fund
  • Maintains an accurate record of all funds appropriated to the Recorder's Office for its operation
  • Files annually an ethics report, inventory of office equipment, and affirmative action report as required by law
  • Serves on the Ashtabula County Records Commission which authorizes the retention of county records and determines when and how such records may be disposed
  • Serves on the Ashtabula County Data Processing Board to authorize the purchase, lease, or contract for data processing equipment and services for county departments