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1. Who may borrow?

A business may be a sole proprietorship, partnership or corporation. The business should be for-profit, although non-profit corporations will be considered in exceptional circumstances.

2. How may funds be used?

Ashtabula County 503 Corporation funds may be used to finance a wide variety of business needs. This includes acquisition of real estate, machinery and equipment, and working capital.

3. What are the restrictions on funds?

The 503 Corporation can only finance up to 40% of a project. 100% financing cannot be provided. A bank or other lending source is required to participate in financing. A 10% equity contribution is required of the borrower. The financed project must create or save jobs in the community. 503 generally lends amounts between $7,000 to $150,000. Larger loans may be considered, depending on the project, need and availability of funds. Additional collateral, security interests, corporate and personal guarantees may be required.

4. What are the benefits of 503 financing?

Here is a list of benefits:

• Lower than market interest rates.
• Low application fees.
• Reasonable Loan closing costs.
• Simple application process.
• Funds can usually be dispersed within 30 days of loan approval.
• The 503 is willing to subordinate collateral position to a bank participating in the project.

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1. Why should I respond to the Census?

Responding to the census is not only your civic duty; it also affects the amount of funding Ashtabula County receives, how Ashtabula County communities plan for the future, and your representation in government.  A study by the George Washington University Institute of Public Policy estimates that each person who isn't counted could result in $1,814 less federal funding for Ohio communities.

2. Will my information be kept confidential?

Strict federal law protects your census responses. No law enforcement agency can access or use your personal information at any time.  It is against the law for any Census Bureau employee to disclose or publish any census information that identifies an individual. Census Bureau employees are sworn to protect your personal information for life and any violation comes with a penalty of up to $250,000 and/or up to five years in prison.  Data collected can only be used for statistical purposes that help inform important decisions, including how much federal funding your community receives.   Detailed census responses are kept strictly confidential for 72 years. 

Census Confidentiality Factsheet

3. How can I respond?

In 2020, for the first time ever, the US Census Bureau will accept responses online, but you can still respond by phone or mail if you prefer.

4. What information will be requested?

The census will collect basic information about the people living in your household.  When completing the census, you should count everyone who is living in your household on April 1, 2020.

Census questions factsheet

5. What information will not be requested?

The Census Bureau will never ask for:

• Social Security numbers
• Bank or credit card numbers
• Money or donations
• Anything on behalf of a political party.

6. I don't have a computer. How can I respond online?

If you want to respond online, you can go to your local library and use the public computers at that location.  Also, a number of social service agencies may have computers available for use.  As the Census day comes closer a detailed list of locations, days and times will be posted.

7. When will I complete the Census?

Beginning in mid-March 2020, people will receive a notice in the mail to complete the 2020 Census.  Once you receive it you can respond online or by phone.  In May 2020, the US Census Bureau will begin following up in person with households that haven't responded to the census.

8. Why is counting young children important?

Newborn babies and children under five are often missed in the census.  The 2020 Census helps determine which areas qualify for the critical resources that children and families depend on for the next 10 years - basically, an entire childhood.

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1. Can my CSEA help me get support if the non-custodial parent lives in another state?

Yes. Your CSEA can ask that your child support case be pursued by the state where the non-custodial parent lives. Every state must provide the same child support services for the children who live outside that state as for children who live within it. However, these cases often take longer than in-state cases. States can use a variety of processes to set up or enforce child support orders when a child's parents live in 2 different states. These processes are part of the Uniform Reciprocal Enforcement of Support Act (URESA).

2. Why should I go to a CSEA when I know the non-custodial parent can't pay?

Even if a non-custodial parent can't pay right now, this could change in the future. If the non-custodial parent isn't working right now, your CSEA can get a court order requiring that parent to find a job. Also, your CSEA can help make sure your child has access to any other money, such as inheritances or lottery winnings. Income from a job isn't the only source of child support.

3. Why should I go to a CSEA if I've already worked it out with the non-custodial parent to help support the child?

Even if the 2 of you have worked out a payment arrangement for now, this could change. You want to make sure all future child support is paid in full. And, if the non-custodial parent should die, you would want to make sure your child has a legal right to support from any estate.

4. What if the non-custodial parent is in the military? Or in college? Or in jail?

If the non-custodial parent is in the military, the CSEA can have child support taken from his or her wages. If the parent is in college or jail, a support order could be sought. When the parent gets a job after graduating from college or being released from jail, the CSEA can collect for the current amount due, and for any arrearage that has built up.

5. Do you have to be the child's parent to get CSEA services?

No, but you must be a legal guardian of the child involved in the case. Also, confidentiality laws do not allow a CSEA to share certain information with anyone other than the parent or legal guardian in the case.

6. Do I have to keep paying child support if the custodial parent won't let me visit my child?

Yes. Child support and visitation are 2 separate issues. If you stop paying support because you don't get to visit your child, you will build up an arrearage. You will also be in violation of a support order and could be prosecuted. For help with your visitation right, contact a private attorney.

7. Who can get help from a CSEA?

If you get public assistance, you MUST work with your CSEA to get any support due your child. Your CSEA gives this help free. Families who do not get public assistance can still get help from a CSEA by applying for services. Some CSEAs charge families who do not get public assistance a $1 fee for this help.

8. Can my CSEA help me with visitation or other problems?

Your CSEA can't get involved in matters of visitation or custody. Your CSEA also can't collect divorce property settlements, collect on medical bills, locate missing children, act as your private attorney, or represent you in any way outside its authority.

9. How can I be an effective partner with my CSEA?

Be prepared. Your CSEA worker needs your help to get information for your case. For each parent of a child, your CSEA worker will need to know:

• Name, address, date of birth, and Social Security number.
• Name and address of current or most recent employer.
• Any information on income, such as pay stubs or tax returns.
• Any information on assets, such as bank accounts, investments, or property holdings.

Your CSEA worker will need information to help located a parent who is missing such as:

• The name and addresses of the parent's friends and relatives.
• The names and addresses of any organizations to which the parent belongs.
• Any other information that might help locate the parent.

Your CSEA worker will also need:

• Copies of your children's birth certificates.
• Copies of your divorce decree or separation agreement.
• Any court orders or administrative orders you may have.

Your CSEA worker might also need other information, depending on the type of services you are asking for from your CSEA.

Be in touch. You are the best source of information on your child support case. If you are the custodial parent, you can give your worker valuable information about the non-custodial parent. If you are the non-custodial parent, let the CSEA worker know of changes in your situation that may affect your ability to pay support. Staying in touch with your CSEA helps you.

Be informed. Learn all you can about child support. Know your right and responsibilities and exercise them. You may want to contact an advocacy group for help.

Be patient. Due to the number of cases handled by CSEAs, there may be a delay in collecting your support. These delays are often caused by problems outside the control of the CSEA.

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1. What are the office hours of the Board of Commissioners?

The Commissioners' Office is open Monday through Friday from 8 a.m. to 4:30 p.m., except for legal holidays.

2. What are the meeting dates and times of the Board of Commissioners?

The Board of Commissioners meet on Tuesday’s at 1 p.m. for the official Agenda Session and 10 a.m. for Work Sessions. Exceptions do occur, please contact the office for verification of meeting times.

3. How do I get on the Commissioners Agenda to meet with them?

Contact the Clerk of the Board to be put on the next Work Session via telephone at 440-576-3750 or via email.

4. How do I comment on or complain about a county service?

Comments or complaints can be submitted to the County Commissioners Office via email or by calling the office at 440-576-3750.

5. How can I get appointed to a County board or committee?

We are always looking for qualified and dedicated individuals to serve on a variety of important citizen-driven boards, committees, and advisory groups. Learn more about opportunities to get involved and apply for appointment by visiting the Boards and Committees section of our site.

6. Where can I find information on Ashtabula County for my school project?

The Ashtabula County Convention and Visitors Bureau staff does an exceptional job of assisting students looking for information on Ashtabula County for school reports and projects. Requests for Ashtabula County Project Packets may be made by phone, email, U.S. Mail. The contact is: email or via phone 440-275-3202 or via mail at Ashtabula County Convention & Visitors Bureau, 1850 Austinburg Road, Austinburg, OH 44010.

7. How do I find out about bids or proposals?

Please visit the Bids or Proposals section of this website for information about bids and requests for proposals.

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1. I'm under 22 and live with my parents. Can I get Disability Assistance (DA)?

People under 22 who live with their parents may be eligible to receive DA. It depends on their parents' income, resources, and living situation. If you are at least 18, but under 22, and living with your parents, your caseworker will need to do a special budget based on your parents' income.

2. I'd rather get a job than be on DA. Can you help me get a job?

The DA program itself can't help you get a job. However, most people who get DA also get help from the Food Stamp program.

Many people who get food stamps must take part in Food Stamp Employment and Training (FSET). FSET is a program that gives job training and experience. Some people won't have to take part in FSET, because of age or health, for example. To learn more, ask your caseworker.

You can also contact the local office of the Ohio Bureau of Employment Services.

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1. What is small claims court?

Every municipal court and county court in Ohio has a small claims division, known as the “small claims court”. The purpose of the small claims court is to resolve minor disputes fairly, quickly, and inexpensively. No one needs a lawyer in small claims court, but anyone can have a lawyer if he or she wishes. A corporation pursuant to ORC 1925.17 should have a attorney represent it in small claims. The procedure in small claims court is much simpler than in “regular” court. (“regular court” includes the general division of the county court, and the general division of common pleas court.) in small claims court: hearings are informal; there is no jury; cases are decided by the court judge; court costs are much lower than in regular court, etc.

2. What cases can the court handle?

A small claims court can handle most claims for money damages of $3,000 or less, and counterclaims, and cross-claims of $3,000 or less. Small claims cases are like other lawsuits, except the amounts involved are too small to make the expense of suing in regular court worthwhile. The kinds of claims filed in small claims courts include, for example, claims by tenants to recover security deposits; claims by landlords for unpaid rent or damage to their property; claims by buyers for damages for defective merchandise; claims by business people and tradespeople for unpaid bills; claims by automobile owners for damage sustained in minor accidents; claims by employees, baby-sitters, maids, and handy persons for unpaid wages. Also, governmental entities can file certain claims in small claims court. In summary, small claims court is a forum which can handle, and resolve, most common disputes which involve modest monetary claims. There are limitations on the claims that small claims can handle. First, the claim must be for money only. For example, a small claims court cannot issue restraining orders or injunctions, or grant divorces. Second, not counting court costs and interest, a claim cannot exceed $3,000 and, if filed, a counterclaim or a cross claim cannot exceed $3,000. Third, regardless of the amount involved, a small claims court cannot handle certain lawsuits. For example, a small claims court cannot handle lawsuits based on libel, slander, and malicious prosecution. Lawsuits seeking punitive or exemplary damages; or lawsuits brought by an assignee or agent. (Governmental entities can bring certain lawsuits through an agent.) fourth, claims against certain entities, for example, the agencies of the state of Ohio, or the united state government and its agencies, cannot be handled by a small claims court. Fifth, where a counterclaim or cross-claim in excess of $3,000 is filed, the court will transfer the case to the regular court docket. Sixth, the court may transfer a case to regular court upon motion (written request to the court) of a party against whom a claim, counterclaim, or cross-claim is made, or upon the motion of a third party defendant (a person or entity not in the original case who was added to the case after the case started.)

3. Who can sue or be sued?

In general, but with important exceptions, anyone can sue or be sued. A person, or entity, committing, or receiving, a legal wrong or injury can sue or be sued. The general rule is that any individual, company, business, or organization can file a claim or have a claim filed against him, her, or it. A minor under 18 can use the court through his or her parent or guardian. The person who files the claim is called the “plaintiff”, and the person against whom the claim is filed is the “defendant”. As noted above, claims against the agencies of the state of Ohio or against the united states government, or its agencies, cannot be handled by a small claims court. In general, claims against the agencies of the state of Ohio may be handled by the court of claims of Ohio located in Columbus. The court of claims of Ohio has an administrative determination procedure for claims of $2,500 or less. Information about the court of claims of Ohio is available from the clerk of the court of claims. May claims for civil wrongs against united states government agencies may be handled administratively under the federal tort claims act. Information about this procedure, including the form used to file such claims, is available from the federal agency involved

4. Where do I file my claim?

Your claim must be filed in the small claims division of the municipal court or county court having “jurisdiction”. A small claims court has “jurisdiction” if the transaction or incident on which your claim is based took place in that court’s geographical territory. Regardless of where the transaction or incident took place, a small claims court also has jurisdiction if the defendant (or any one defendant, if there is more than one) lives, or has his, her, or its principal place of business in the court’s territory. Check the territorial boundaries of each court that appears to have jurisdiction. Be sure to file your claim with the proper court, the court that has jurisdiction. You can do this by calling the clerk of the court which appears to have jurisdiction and asking whether this court has jurisdiction over your claim. It is necessary for the court to give the defendant official notice that he, she, or it is being sued. The clerk of the court serves such notice by mail, or has the notice served by an officer of the court. You must give the clerk the defendant’s complete name and address so this notice can be served. If you do not know where the defendant lives or works, you may, in some circumstances, be able to give notice of the filing of your claim by publication. However, small claims courts cannot give notice by publication. If you must use publication, file your claim in the general division of the court.

5. How do I file my claim?

A lawsuit on a small claim is begun by filing a formal statement of claim with the small claims court. A statement of claim must contain a description of the nature and amount of your claim, plus certain other information. In most courts, you make this formal statement by completing and filing a form called a “small claims complaint”. Some court use a statement form called a “small claims information sheet”. Before you file the formal claim, it is a good idea (but not required) to make a last effort to settle the dispute. You can do this by sending the potential defendant(s) a letter by certified mail, return receipt requested. Your letter can be elaborate or simple. At a minimum, your letter should summarize the basic facts of your claim and state the amount of money you want. After reading your letter, the defendant might pay the claim or offer a sensible compromise.

If the defendant does not settle the claim, call or go to the clerk of the court which appears to have jurisdiction. That is, the court in whose geographical territory the transaction or incident took place, or the court in whose territory the defendant (or any one defendant, if there is more than one) lives, or has his, her, or its principal place of business. Explain the basic facts of your claim, for example, who, what, where, when and how much money you want. Then ask the clerk if the claim can be properly filed in his or her court. If the clerk says the claim can be filed in his or her court, ask about the details of filing a claim. Be sure to ask about: the court’s business hours; the cost of filing a small claims case; and the name and complete mailing address of the clerk’s office for the small claims division of the court. Finally, ask for directions on how to get to the court. If the clerk says your claim cannot be filed in his or her court, ask for the name, address, and telephone number of the proper court, and contact the clerk of that court.

When you go to the clerk’s office, take the following with you: 1) the full name (and business name if applicable), address, and telephone number of the defendant; 2) whatever evidence you have which supports your claim; 3) the names and addresses of all your witnesses; and 4) enough cash to pay the filing fee. Also, you should find out whether the defendant is on active military service. (Federal law provides some protection for those who are on active duty, and the court will ask about defendant’s military status.) some example of evidence are: sales receipts, contracts, leases, warranties, promissory notes, IOU’s, diagrams, photos, memos, notes, letters, postal return receipts, and unclaimed letter notices. Be sure to fill in the small claims form completely. Use clear language. Write or print legibly. On the complaint, state the nature, circumstances, and amount of your claim as briefly as possible. If you want interest on any judgment and reimbursement for all court costs, be sure to ask for your damages, interest on your damages, and reimbursement of all court costs, including those incurred in enforcing a judgment. If you win, you may be able to recover damages, interest, and all court costs.

6. What does it cost?

There is no uniform filing fee for small claims courts; the amount of the filing fee varies from court to court. Each court sets its own filing fees. The filing fee may not cover all the cost of your claim. For example, costs may be higher if: there is more than one defendant; notice of the filing of the claim is served upon the defendant by an officer of the court or sheriff’s department rather than by mail; some witnesses will not come to the court hearing voluntarily and have to be subpoenaed (officially ordered by the court to come to the hearing); cross-claims have been filed; additional parties have been added; further court action is necessary to collect the money awarded. If you ask for reimbursement of all court costs, damages, and interest, and you win, you may be able to recover the filing fee, the cost of serving the notice, subpoena costs, and those incurred in enforcing a judgment, along with your damages, and interest on your damages.

7. I’ve been sued! What do I do now?

The court will send you official notice that someone has filed a claim against you. The notice and its attachments will give you important information. For example, the notice and its attachments will state the identity and address of the plaintiff, the basis and amount of the claim, and the date and time you must appear at that court to defend the claim. Further, the official notice will contain instructions on how you should respond to plaintiff’s claim. Once you have received this official notice, you have several options. Come of these options are mentioned below. If the plaintiff’s claim is fair, you may pay the plaintiff the full amount of the claim, plus court costs, and that will be the end of the matter. If part of the plaintiff’s claim is fair, you may admit that part of the claim and deny the rest. If plaintiff’s claim is completely unfair, you may deny that you owe anything. Further, if you believe the plaintiff actually owes you money, you may answer the claim with a claim of your own called a “counterclaim”. If the plaintiff has named multiple defendants and you have a claim against one of those defendants, you should consider filing a cross-claim against that defendant. (A cross-claim is generally a claim filed by one defendant against a second defendant.) if persons who are not parties to the original claim are necessary for a complete determination of the lawsuit, you may ask the court to have them brought in as parties. For example, plaintiff may have named you as the only defendant where another person or entity is involved. You may request the court to bring in such other person or entity by making a third-party complaint (or claim). Ask the clerk about filing cross-claims and third-party claims if you have such claims.

8. What if the claim is settled before hearing?

You must contact the clerk if you decide not to go through with the formal hearing (trial). Write or call the clerk as soon as you decide not to go through with the hearing. Tell the clerk the case number of your claim and the reason for cancellation. In general, it is the plaintiff’s responsibility to notify the clerk whenever a claim is cancelled. Courts generally look to plaintiffs for payment of court costs where claims are cancelled. Thus, where a defendant offers to pay the entire damage claim, plaintiff should ensure that such payment includes reimbursement for all court costs that have been incurred, for example, the filing fee, the costs of serving notice, etc. Of course, a plaintiff may accept a payment which does not include such costs in order to settle the claim.

9. How do I prepare my case?

Whether you are the plaintiff or defendant, your job at the formal hearing (trial) is to give the judge the facts, and convince the judge that he or she should decide in your favor. Before the hearing, you should assemble your evidence, contact your witnesses, and make a written outline of your case. As a defendant, you can have the claim moved to regular court if you do not want it handled in small claims court. However, if the claim is moved to regular court, court costs will be higher, and you may need an attorney.

Your evidence may include: your testimony; the testimony of witnesses; anything in writing; any tangible thing, such as the faulty merchandise on which your claim, or defense, or both is based; photos or diagrams of the damage, or the scene of the incident, etc. Please note that evidence includes testimony, documents, and things. In summary, anything that can support your case may be useful as evidence. Certain kinds of testimony may be especially useful. For example, a professional repairman could be a good witness when poor or incomplete workmanship is an important question. Friends, neighbors, or bystanders who are familiar with the incident or transaction , or some aspect of the incident or transaction, may be witnesses. Contact your witnesses before the hearing, make sure they agree to come to the hearing and testify, and make sure they know the time and place of the hearing. If a witness will not voluntarily come to the hearing and testify, you can have the court order the witness to come to the hearing, to issue a subpoena to that witness. Ask the clerk of the court how to request the issuance of a subpoena. You may have to make an additional deposit with the court to pay for the costs of the subpoena. It is necessary and appropriate to talk to witnesses. You have to ask them what they know, and if they will come and testify. When you talk to witnesses, tell them to testify truthfully.

When you have gathered your evidence, including your testimony and the testimony of other witnesses, make a written outline of the points you wish to make in presenting your claim or defense. List your evidence and witnesses in the order you wish to present them. A good way to present your version of the incident or transaction is in the sequence it actually happened. Present your evidence, including any testimony, just like you would tell a story. In this way, the separate bits of testimony and other evidence will fit together and make a complete, easily understandable summary of the incident or transaction.

10. What is mediation?

Some courts use mediation. It is a process whereby parties to a dispute meet with a neutral third person, a mediator, to resolve their disputes. A mediator is not a judge, and will not decide if either party is “right” or “wrong”, and will not force any party into accepting a settlement that is not agreeable to them. When a small claims case has been filed, it is the policy of this court to refer appropriate matters to mediation prior to trial. Parties may also voluntarily schedule a mediation session prior to filing a small claims action. To do this, simply inform the clerk of your desire to do so. The clerk will schedule a mediation session and will notify all parties of the date.

11. How does mediation work?

The court will notify both parties of the scheduled mediation date. If the case has been filed, this date will be one or two weeks before the trial date. At the mediation session, the parties will sit down with the mediator in a private setting. After the mediator has explained the process, the parties will each explain the dispute as they see it. The mediator then helps facilitate discussion between the parties and makes sure that each party is given an opportunity to be heard. The parties are then encouraged, the help from the mediator, to generate a variety of options for settlement of the dispute. No settlement will be imposed on the parties unless both parties agree. When agreement is reached, it may be reduced to writing and filed with the court, and will become a court order.

12. Why mediate?

Agreements reached through mediation can provide a remedy tailored to the needs and interests of the parties in a way a court imposed judgment cannot. The parties are always in control of the outcome of the mediation. Because the process is voluntary, either party may end the process at will. And because a mediated settlement focuses on a “win-win” settlement, the parties feel much better about the outcome. During the mediation, the parties may learn communication and skills which can be helpful to them in resolving problems in the future. There is no risk to trying the mediation process - no one gives up the right to continue their action in court if the dispute is not resolved.

13. What if I do not appear at the hearing / trial?

Failure to appear at the hearing on the merits is more than bad manners; if you fail to appear, you might immediately lose regardless of the merits of your claim or defense. If a party does not show up at the hearing, and that party has not given the judge a good reason, the judge has the discretion of allowing or not allowing another hearing. The judge can, and quite possibly will, decide the case in favor of the party who attended the scheduled hearing. If you cannot attend the hearing on the date the court has scheduled, you may file a motion / request for continuance. The judge will decide whether or not your request is granted.

14. What if I win or lose?

Courts have various ways of letting your know how the claim was decided. These ways can vary from court to court and claim to claim. The judge may state his or her decision at the end of the hearing, or may state that he or she will issue a written decision at a later date. In any event, the official decision (judgment) is part of the court’s records. If you disagree with the judgment, you should decide whether you wish to appeal the judgment, ask the judge to reconsider the decision, etc. The practice varies from court to court. If you wish to appeal, you should immediately contact the clerk of the court which issued the judgment. Ask the clerk whether you can appeal. Time limits are short for appealing. If you wish to appeal find out what the time limits are and take the required steps within the time limits. The court’s judgment should address all claims. The losing party on any of these claims is a “judgment debtor”. Additional action can be taken against the judgment debtor if the judgment is not paid promptly. If you have lost and believe the judgment is fair (or do not want to appeal) you can pay the judgment ordered by the court. You can call the person or entity that won and attempt to negotiate the amount and terms of payment.

15. How do I get my money?

There are several ways to collect a judgment. The best way is voluntary payment by the judgment debtor (the person who must pay under the judgment). Garnishment of the judgment debtor’s personal earnings or bank account is the next best way. Another method is attachment and sale of some of the judgment debtor’s personal property. You can also obtain a “judgment lien” against the judgment debtor’s real estate. If you do not have the information in order to collect your judgment, you may have the court order the judgment debtor to answer a financial status affidavit about his, her or its property and finances. You must wait 30 days after judgment to do this.

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1. I have received a Summons and a Complaint for Foreclosure. What is this?

The Summons and Complaint are sent to notify you that you are being sued. The Complaint informs you of the plaintiff’s claims and of what remedy the plaintiff seeks from the Court. In a foreclosure case, the Plaintiff/Lender typically claims that you owe a sum of money, that this debt is secured by a mortgage on your property, and that the lender would like the property sold to satisfy the debt.

2. On the Summons, I am told to file an Answer. What is an Answer?

An Answer to a Complaint is your response to the allegations made by the Plaintiff. It should contain

• The name of the Court,
• The name of the Plaintiff / Lender (the person or institution who sued you),
• The name of the Defendant or Defendants (your name),
• The case number,
• The name of the judge assigned to the case,
• The title “Answer” (this can be written on the Answer in the same place as the title appears at the top of the Complaint. Replace the word “Complaint” with the word “Answer” as the title of the document you are preparing.)
• Your signature at the end of the Answer you prepare; and
• A statement at the end of the document following your signature certifying that you sent a copy of the Answer to each Plaintiff and to all other Defendants, and a date those copies were sent.

In the body of this document, you should respond to (admit or deny) each and every paragraph in the Plaintiff’s Complaint. If you do not know or are not sure about whether a statement is correct, you should respond by saying “The statements made in this paragraph are denied for want of knowledge.”

Once the Answer is prepared, and signed by you, it must be filed with the Clerk of Courts within 28 days from the date you receive the Summons, and copies must be sent to the Plaintiff or, if the Plaintiff is represented, to the Plaintiff’s attorney, which is listed at the end of the Complaint, and to all other Defendants. (This information appears on the Summons you receive with the Complaint.)

3. The Summons says that if I do not file an Answer within 28 days, a default judgment could be issued against me. What is a default judgment?

If you do not file a written Answer within the 28 days specified, the Court will find that the allegations contained in the Complaint are true. If the Plaintiff files an application or Motion for Default Judgment, the Court may grant this request by giving the Plaintiff the relief requested in the Complaint even if you disagree with the allegations and believe they are not true, or would like the Court to consider other factors. For this reason, it is important for you to file an Answer on time.

4. With the Summons and Complaint for Foreclosure I received a Request for Foreclosure Mediation and a Questionnaire. What is Foreclosure Mediation?

Mediation is a process in which you, the borrower, and the lender or the lender’s representative meet to discuss whether an agreement can be reached to cure any defaults in the loan, to re-negotiate the terms of the loan in a manner that could allow you to remain in your property or to reach agreement on other terms. If your case is appropriate for foreclosure mediation, the Court will provide a mediator. The mediator will set up the mediation meeting and will assist you in communicating with the lender. The mediator will not represent you or give you legal or financial advice.

5. What should I do with the Request for Foreclosure Mediation and Questionnaire?

To determine if you are eligible for mediation, you should complete the Request for Foreclosure Mediation and the Questionnaire for Foreclosure Mediation and return it to the Ashtabula County Mediation Department, Ashtabula County Court of Common Pleas, 25 West Jefferson Street, Jefferson, Ohio 44047 at the same time you file your Answer with the Clerk of Courts

Please note that your case will not be considered for mediation unless you have completed this form and you have filed an Answer as explained in your Summons.

Upon receipt of this Request for Foreclosure Mediation and Questionnaire by the Mediation Department, notification of your request will be sent to the Plaintiff / Lender along with Plaintiff’s Mediation Questionnaire for Foreclosure Cases. When this form is returned to the Mediation Department all information will be reviewed to determine whether this case will be mediated, and a date for the mediation will be set.

6. What will I need to do to prepare for the Foreclosure Mediation, and what should I bring to the mediation session?

In order for the mediation to be as helpful and effective as possible, it will be necessary for you to gather various documents and pieces of information. This information will be used at the mediation and in your discussions with the Plaintiff / Lender. The following is a list of information that will be needed for the mediation:

• Information concerning money you may have available to contribute to any arrearages on the mortgage, and when that money would be available to you.
• Proof of income including all income that can be used to pay the mortgage, whether earned by the titled owner or by anyone else in the household. You should have 2 or 3 pay check stubs from each person who contributes to the household income, current bank statements, tax returns, or profit and loss statement if you are self-employed.
• A detailed explanation of your expenses. This should include every expense you can think of.
• Names and addresses of any other creditors with liens on the property.
• Amount of property taxes owed on the property, if any.
• Proof of homeowner’s insurance, if any.

7. What will happen at the mediation session?

At the mediation session, you will meet with the mediator, your attorney (if you are represented), the attorney for the lender, the representative from the lender institution (this person may be attending the mediation by phone) and the mediator. You will share your financial information with the lender. The mediator will help to organize your discussions about what arrangements you and the lending institution can agree upon that will allow you to keep your home.

8. What are some possible solutions that may be agreed upon?

There are a number of possible solutions that you and the lender can explore. The solution will depend upon what you can afford (based on what your income and expenses are), what other resources you have, what type of loan you have, the amount you owe in arrearage and on the mortgage, and other factors that will be discussed during the mediation. The following are some possible solutions:

• Reinstatement: All amounts required to bring your loan current must be paid (including late fees, attorney fees, taxes, insurance, etc.) Once these amounts are paid, you will be back on your regular payment plan.
• Forbearance or Repayment: Regular monthly payments are made according to your loan agreement, and an additional monthly payment is made each month that is applied to the delinquent amount. Once the delinquent amount is paid in full, the normal payment amount resumes.
• Extension Agreement: This is an agreement in which you pay a portion of the amount of your delinquency, and the remaining portion of the delinquent amount is added on the end of your loan.
• Loan Modification: This is a written agreement between you and the lender that permanently changes one or more terms of your mortgage. For example, the agreement could increase or decrease your interest rate or principal balance.
• Deed in Lieu of Foreclosure: The deed is voluntarily given to the lender in full satisfaction of the debt owed.

In addition, other arrangements between the borrower and lender may be possible that will help the borrower avoid a foreclosure or will help the borrower if a foreclosure is inevitable.

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1. What are the conditions for land to be classified as forest land?

The owner of forest lands must agree to protect and manage the timber thereon according to an agreement with the Division of Forestry. Any change in ownership invalidates the certificate. New owners must reapply.

2. How much will this reduce my taxes?

Your taxes will be reduced by 50% on the forest acreage only.

3. When do I apply?

You have to meet with Ohio Department of Natural Resources (ODNR) and work with their schedule first. We will be notified when the property qualifies and any tax savings to the following tax year. The earlier you begin the process the easier it will be for ODNR to inspect the property and certify to us the qualification during that year.

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1. Who is eligible for the Homestead Exemption program?

Homeowners:

• At least 65 years old by December 31, 2010 (2011 for Mobile Homes), or;
• Totally and permanently disabled, or;
• Surviving spouse of a person previously enrolled in Homestead and currently at least 59 years old.

2. What properties are eligible?

Only the primary residence of the homeowner is eligible. This must be your primary residence as of January 1st, 2010 (2011 for mobile homes). Single family homes, mobile / manufactured homes, and condominiums will qualify. The homeowner must be on the deed as an owner. Life Estates and Land Contract are okay, but proof is required.

3. What is the tax benefit I should receive?

The first $25,000 of the home will be exempt from property tax. The actual tax savings will appear on your tax bill listed as ‘Homestead.’ This is calculated by using your effective tax rate for your specific property.

You will see the benefit on your next tax bill.

4. If I am already enrolled what do I do?

You do not need to do anything at all. You do not need to file a new application. You will stay on the program.

If your tax savings is higher under the ‘old’ program you will continue to receive the higher amount. If the new program is better for you we will automatically move you to the new program. You do not need to do anything for this to happen.

5. What if I need help or have questions?

Whether you received the form by mail, downloaded it online, or received it from any other source, we want to be available to help you fill it out correctly. We have a list of sign-up locations on our website and published in the newspaper. We would prefer you visit one of these events to avoid long lines in our office, but if you cannot make it to any of these please call or stop in.

6. When must I file?

You may file from now until June 1st, 2010. If you miss this deadline you will be able to sign-up from January through May, 2011, as late. Late applications give the exact same tax savings. You will receive a tax bill early January, so late applications will reflect the entire credit on your second-half bill.

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1. How does the mediation process work?

Simply defined, mediation is a process wherein a trained neutral assists parties in developing a cooperative, self-determined resolution to the issues in their dispute. Typically sessions are confidential with no statements revealed to anyone not a party to the mediation. As a non-adversarial method of dispute resolution the goal of mediation is a “win-win” conclusion that derives from the mutual interest of the participants rather than a “win-lose” outcome resulting from a third-party decision.

Parties retain their ability to obtain a resolution to their dispute in situations when mediation does not result in a settlement. In a court-referred case, for example, issues not resolved in mediation are heard by the court and decided on by a magistrate, judge, or jury. Similarly, parties with a complaint about follow through on a mediated agreement are often entitled to relief in court.

2. What roles do the participants have in a mediation session?

The mediator is responsible for creating the atmosphere for productive discussion, conducting the process in such a way that the participants are able to communicate effectively with one another concerning the issues to be resolved and possible options to that resolution. The parties to the dispute as well as those assisting them such as attorneys are active participants throughout the mediation and assume the task of developing an outcome that is agreeable to all. Unlike going to court, where a judge or magistrate makes the final decision, the parties have control over the outcome and decide how to settle their dispute.

3. How confidential is mediation?

According to Ohio law, mediation communications are, with some exceptions, privileged and will not be permitted in court. Additionally, the parties may agree that all their discussions during a mediation session remain confidential. In situations where the court has ordered that mediation be attempted, the mediator may submit a report to the court stating that the mediation took place and that the matter did or did not settle. Otherwise, the mediator discloses nothing to the court.

4. What types of disputes are appropriate for mediation?

All disputes are "appropriate" as long as the parties are willing to engage in the process. Though an ultimate settlement of the dispute may not be achieved, the exchange of communication, clarity, and opportunity for understanding of the issues and possible outcomes can be advantages in and of themselves. Examples of factors that are taken into consideration in making the decision to mediate include the ability and willingness of the parties to communicate effectively and the legal nature of the issues involved.

5. How does mediation differ from other types of dispute resolution?

The clearest distinction between mediation and similar means of addressing disagreements lies in who makes the decision. For example, the arbitration process results in a ruling by the third party (in this case the arbitrator) which may or may not be binding on the parties. In mediation the decision is made by the parties themselves.

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1. What other political subdivisions in Ashtabula County have a bed tax?

As of May 2014, they are:

City of Geneva
3 percent tax
466-3316

City of Conneaut
2 percent tax
593-7416

Geneva on the Lake
3 percent tax
466-8197

Austinburg Township
3 percent tax
275-1378

Harpersfield Township
3 percent tax
466-2242

Saybrook Township
3 percent tax
969-1106

Ashtabula County does not collect the tax for these subdivisions. You will need to contact the appropriate office and set up your account with them.

2. I take deposits. When do I report them?

Generally, it is best to report your deposits as part of your bookings for the month in which it is collected. Thus, you would collect lodging tax on the deposit. If your guest does not follow through on the reservation, you can back out the deposit and tax when you issue it. This is the system used by the State of Ohio for its cabins. We recognize this system can be burdensome for small operators and especially those who take reservations in January and February but don't actually open until June, thus requiring forms be filed in months they are not operating. Whatever approach you use, be consistent.

3. I am a small operator, do I still have to collect and report?

Even if you have just one room that you rent occasionally, or if you operate only during the summer months, the Lodging Tax applies to your operation and must be paid by your guests. To reduce the reporting burden, after your first year of operation, year-around operators whose quarterly tax payment is less than $100 a month ($2,000 per month in rents), can apply for quarterly payments and reporting. However, quarterly reporting is not available to seasonal operators.

4. What is the county's lodging tax?

Two excise taxes, totaling 5 percent, are to be collected from transient guests at most lodging facilities in Ashtabula County. It is the responsibility of the lodging facility to collect and remit the tax according to the rules and regulations.

5. What am I required to do in order to collect the tax?

By resolution of the Ashtabula County Board of Commissioners, all establishments that provide transient lodging must register with the Lodging Tax Administrator at least 30 days prior to commencing operations. The county issues a certificate of registration to the establishment. The lodging provider agrees to surrender the certificate to the county if it is no longer in business or if the property is converted to a long-term (more than 29 days) lodging.

6. What are the reporting requirements?

The county provides forms for reporting the total rents and tax due on a monthly basis. If your tax liability is less than $100 a month, the filings may be made quarterly. All seasonal operations must report and remit monthly, however.
The report and payment is due by the last day of the month following the reporting month (example, June's taxes are due by July 31). If the tax due is not reported/paid by the due date, a 10 percent penalty is assessed.

7. How can I get reporting forms?

Forms are online in our document center as pdf files ready to download.
We also send forms by email to those who have signed up for the quarterly email list. Call 576-3748 or send email to jjarcaro@ashtabulacounty.us to subscribe.

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1. After I quality for Medicaid, should I terminate my other medical insurance?

Medicaid will allow you to pay the medical premium from your monthly income as long as your coverage is in force. There are some advantages to retaining your policy. For instance, you may wish to choose a doctor that does not accept Medicaid. Also, the patient liability may be refunded if the Medigap insurance will pay for the coinsurance days while the patient is on Medicare skilled days.

2. Do I have zero assets before I quality for Medicaid?

No, some assets are exempt. The Medicaid Program has rules which determine exempt and countable resources.

3. Will Medicaid pay for my bed if I am temporarily absent from the nursing home?

Yes, each Medicaid nursing home patient has 30 calendar days per year for which Medicaid will pay to hold the bed while in the hospital or for physician pre approved therapeutic visits with family or friends. Additional days can be authorized for residents in an ICF/MF facility.

4. Can I transfer to another nursing facility after Medicaid is approved?

Yes, an individual is free to choose any certified Medicaid nursing facility in the state of Ohio. The Medicaid case will be transferred to the supervising county.

5. Will the Home Care Program offer services to regular or delayed spend down Medicaid recipients?

Yes, for Community Medicaid consumer, the Ohio Home Care Program offers core services: Nursing, daily care and therapy are provided to patients for 14 hours or less a week, when their physician orders core services for more than 14 hours a week, the Core Plus Benefit Package is another option. Call Care Star Inc. at 330-492-4530 or toll free at 800-492-4530.

6. If I chose Medicaid Hospice care, do I continue to pay my patient liability?

Yes, the Hospice Program still requires that patient liability be collected. This offsets the room and board costs.

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1. Do I have to be appointed the legal guardian or have power of attorney to apply on the patients behalf?

No, anyone having knowledge of the patient's assets and income may apply. The patient may designate an authorized representative in writing.

2. Do I have to pay all my income to the nursing facility in I stay an entire month?

No, you may receive a $40 personal allowance and other deductions can include medical premiums, unpaid medical bills, and a monthly income allowance if you have a spouse and/or dependent child in community. Veterans with no spouse or children in the community or widows of veterans may receive $900 personal allowance.

3. If I am discharged to my home, must I pay my income to the nursing home?

No, as long as you are discharged before the last day of the month.

4. If I die while I am a resident of a nursing facility, can my personal allowance funds held by the nursing home go to a designated person?

No, if you are a single individual, the nursing home staff must return all these funds to the Recovery Unit to offset any Medicaid funds expended during your life time. The nursing home staff can however, pay for any unpaid funeral or burial expenses before sending the remainder to the Recovery unit. If you have a spouse or dependent child in the community, remaining funds will be directed to them.

5. If I must spend down some of my assets to quality, can I pre-plan my burial?

Yes, it is wise to purchase an irrevocable burial contract. Make sure your plans are complete by including grave, grave maker, and any other funeral expenses.

6. Can my spouse or dependent children in the community have my assets and income?

Yes, it may be possible to protect at least one half of marital assets for the community spouse. The community spouse or representative should request a resource assessment at the time of admission so assets are not over spent. If income is below the community spouse standard, or there are high housing expenses, the nursing home resident's income may be transferred to the spouse and any dependent children living in the community.

7. If I am a community spouse, must I spend the excess assets solely on nursing home costs?

No, the overage may be spent on purchases that benefit the community spouse. For example, home repairs, car and personal items.

8. Does the Medicaid program recognize common law marriages?

Only if the common law relationship was established before October 1, 1991. The caseworker will explore protection of marital assets and income.

9. What happens to my home if I go into a nursing home?

The home must be listed for sale after a person has been in the nursing facility for 6 months with the following exceptions:

• The spouse lives there.
• A child under age 21 or an adult child between 21 and 65 who is disabled lives there.
• An adult child over 65 who is financially dependent on his/her parent for housing lives there.
• A sibling has lived in the house for at least one year immediately before the date the individual was admitted to the nursing home. Also, the sibling must have verified equity interest in the home.

10. If I have provided care for the nursing home patient, can the home be transferred to me?

The home can be transferred only to an adult child who lived in the house and provided care for at least 2 years prior to the nursing home admission. The caseworker will inform the adult child of the necessary documents to process this exemption.

11. If there an alternative to nursing facility placement?

Yes, Wavier Programs are available to patients who require nursing home care and have the support to stay in their home. They must quality for long term care Medicaid.

Such services are:

• Passport for those age 60 and over
• Ohio Homecare Waiver for those under age 60 or those deemed medically fragile at any age
• Individual Options and OBRA for individuals with mental retardation or developmental disabilities.

Services are provided - such as:

• nursing
• transportation
• housing modifications
• homemaker
• chore services.

Discuss this option with the nursing home discharge planning staff or the caseworker and to receive the ODHS 2399 referral.

12. Will I be eligible for any assistance after I am discharge from the nursing home?

The caseworker can determine if you are eligible for Community Medicaid and Food Stamps.

13. What can I do if I disagree with a decision made regarding my application?

You can request a state hearing by contacting the caseworker, the county hearing officer, or the Bureau of State Hearings or Ohio Department of Human Services.

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1. How do I get an address number?

Ashtabula County Community Services & Planning issues addresses for all townships except Ashtabula Township. For an address in Ashtabula Township contact the Zoning Administrator. In municipalities contact the planning and zoning offices or administrator. 

Ashtabula County Address Application

2. How do I perform a "Lot Split" for my property?

Click for Lot Split Application

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1. How is the value created?

Buyers and sellers in the market create value. The Auditor's Office studies the market and collects information about properties to estimation. The Auditor's Office has no control over tax rates. This is set by the Ohio Department of Taxation.

2. What is the purpose of the Ashtabula County revaluation program?

The primary purpose of any revaluation program is to provide equalization between all property owners as well as between all classes of property. Ohio law requires revaluation to be completed every six years for all real property in Ashtabula County. The program is not intended to increase revenue, but only to equalize as each property is compared to all others.

3. Why should properties be equalized?

Since ad valorem taxes are based on value, it is imperative to have all property valued periodically on a uniform basis, using a modern system of valuation. Market value appraisals become the foundation for assessments, and equalized values create equalized, and uniform taxes. This process assures the taxpayers in Ashtabula County that each is paying only his or her fair share.

4. What causes property values to change?

A property's value can change for many reasons, including industries moving in or out of a community, a shortage of detached housing in a desirable neighborhood, or recession. Of course, when a property itself changes, through the addition of a bedroom, garage, or swimming pool, or through destruction by flood or fire, its value will be affected accordingly.

5. How is my property determined?

In the first phase, data collectors--who are not appraisers--verify and update the county property data file by making an onsite visit to your property. At a later stage, professional appraisers analyze the data in the field and establish the estimated fair market value (the price a willing seller would receive from a willing buyer).

6. What is fair market value?

First, please understand the appraiser does not "set" value; they simply research the values being set by buyers and sellers in the local market. The appraiser then applies his or her experience and knowledge of the local real estate market, together with proven methods and procedures for analyzing comparable properties and considering the many factors affecting value. Your property should appraise at the price of comparable properties on the market, plus or minus adjustments for differing factors. Specifically, the following considerations are important:

• Physical characteristics: quality of construction, age, condition of a structure, and the existence of desirable features.
• Recent sales: sales of similar properties are important yardsticks used by appraisers in ;determining values. the supreme court of Ohio has ruled that the best evidence of market value of a property is a recent sale of the property on an "arms length" basis.
• Location: properties can have the same characteristics but their value can differ depending on location. this is because market conditions differ between neighborhoods.

7. Is tax relief available?

Yes. Relief is available in the form of the Rollbacks, Homestead Exemption, Current Agricultural Use Value, and Forestry programs.

8. I believe my property has been unfairly or inaccurately valued, can I appeal?

You may appeal when you can prove at least one of three things:

• Items that affect value are incorrect on your property record (i.e. you have one bath, not two. You have a carport, not a garage);
• The estimated market is too high (i.e., you have evidence that similar properties have sold for less than the estimated market value of your home); OR
• The estimated market value of your property is accurate but inequitable because it is higher than the estimated value of similar properties.

Remember...you will not win an appeal simply because you think your taxes are too high. You must prove that your taxes are too high. You must prove that your property has been unfairly or inaccurately assessed. However, you may be eligible for tax relief or exemptions as described previously.

Taxpayers will be given the opportunity to discuss their new valuations with the appropriate officials at a time to be announced. If, after these informal meetings you are still not satisfied that your property is valued correctly, a more formal appeal process is available to you after you receive your first half tax bill. At that time, you can contact the Auditor's Office for a Board of Revision Complaint Form.

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1. Why was S.E.T.S created?

The Ohio Department of Human Services (ODHS) developed the automated Support Enforcement Tracking System (SETS) to effectively manage the Child Support Enforcement Program in order to meet the requirements mandated by the Family Support Act of 1988 (and other mandated or revised requirements implemented since 1987). The main objectives of SETS is to provide an online, central database with complete federally-mandated child support functionality distributed to each of the 88 local Child Support Enforcement Agencies. SETS is designed to support front-line child support professionals in a wide variety of tacks including collection, allocation, and disbursement of support payments.

2. Hoes does S.E.T.S. determine the amount of my support checks?

Incoming money, or collections, is allocated in a pre-determined order, or hierarchy. "Hierarchy" mean a structure with higher and lower priorities. For our purposes in child support enforcement, it means that money is applied first to the support of the child, then to spousal support, medical expenses, and agency processing fees.

SETS has a standard hierarchy, determined by federal and state laws and policies. In its daily and monthly accounting, SETS applies these policies. Current obligations are paid before arrears but the payment priority is always: 1) child support, 2) spousal support, 3) medical, and 4) agency processing fees. Think of incoming payments as a pitcher of water and child support, spousal support, medical expenses, and processing fees as empty glasses set-up in a row. The child support glass is filled first. Only after the child support glass is filled will the spousal support glass be filled and so on until all the glasses are filled.

3. Are there exceptions to these priorities?

Yes. Payments received from the Internal Revenue Service (IRS) or Ohio Department of Taxation (ODT) may be allocated to reimburse past public assistance received by the custodial parent. Court orders may affect allocations, the most common occurrence being payments received from the Ohio Bureau of Workers' Compensation (OBWC). Attorneys representing non-custodial parents who receive a workers compensation settlement often obtain a court order for payment of their fees from the statement.

4. Why are withholding orders issued for a monthly amount?

A withholding order or Notice to Income Provider to Withhold Obligor Income/Assets is issued in a monthly amount because employers or income providers follow a different payroll/income cycles: weekly, biweekly, semimonthly, or monthly. To determine how much support should be withheld from each payroll/income cycle, follow the formulas are used:

• Notice Amount X 12 months / 52 weekly payrolls = payment
• Notice Amount X 12 months / 26 biweekly payrolls = payment
• Notice Amount X 12 months / 24 semimonthly
• Payrolls = payment

5. What if I have an order for a weekly or biweekly support payments?

The CSEA administers weekly or biweekly support orders on a monthly basis. To determine your monthly support amount, the following formulas are used:

• Weekly Amount X 52 weeks / 12 months = Monthly Amount
• Biweekly Amount X 26 weeks / 12 months = Monthly Amount

6. Why is the total amount of my weekly support checks less than the monthly amount ordered?

There are actually 4.3 weeks in each month, not just 4 as most people assume. You will receive the difference in support during those 2 months each year when there are 5 weeks. Just as you are not being "overpaid" when your receive that fifth check during those months, you are not being "underpaid" the remainder of the year.

7. How often should I receive a support check?

When a withholding order, referred to as a Notice to Income Provider to Withhold Obligor Income/Assets, is first issued, the income provider or employer has 14 days from the date the CSEA issued the withholding notice to begin making the deductions from their weekly, biweekly, semimonthly, or monthly payroll/income cycle.

Once the payroll/income cycle has been completed, the CSEA has 7 days to receive the collection. This period allows issuance of the collection through the employer/income provider's administrative process and for U.S. postal delivery of the collection to the CSEA.

Upon receipt of the collection, the CSEA has 2 business days to process the collection through SETS. Your check is then printed and mailed from a processing center located in Columbus, Ohio. The time frame for postal delivery from Columbus may vary due to location of your residence, legal holidays and seasons such as Christmas that create large volumes of mail. A reasonable allowance for U.S. postal delivery is 4 days. To determine if a collection is past due, you can complete the following formula:

• Date payroll/income cycle ended + 9 days + postal
• Delivery = receipt of collection

8. Do holidays affect when I should receive a support check?

Yes. Both the U.S. Postal Service and the CSEA are closed on New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, And Christmas Day. The CSEA is also closed on the day after Thanksgiving and Christmas Eve. These holidays may delay our receipt or distribution of a collection. U.S. Postal Service delivery also begins to slow during the Christmas season which extends from Thanksgiving Day in late November to December 25.

9. Can my support check be delayed for any other reason?

Although it is extremely rare, it is possible. Computer networks are vulnerable to damaged telephone lines, power outages, and other technical problems. SETS is no exception.

10. How will I know if my support check will be delayed due to technical problems?

The Ashtabula County CSEA Payment Processing Hotline is available by calling 440-994-1279. This outgoing message is available 24 hours per day from your touch-tone or rotary phone.

11. How may I obtain information on my S.E.T.S. support checks?

The Voice Response Unit (VRU) is available by calling 1-800-860-2555. This automated system is available 24 hours per day from your touch tone or rotary telephone. By providing your social security number, you may obtain payment information, check information, and balances dues as of the last completed business day.

12. What if I do not receive a check within these times frames?

The CSEA request that you allow an additional 7 days after the receipt of collection date before contacting your CSEA Service Representative. If you have still not received a check that was distributed to you, we will contact our financial institution to inquire if the check has been cashed. If the check has not been cashed, a stop-payment order will be issued and a check will be reissued to you. If the CSEA learns the check was cashed, a criminal investigation may be necessary.

13. What is the collection date for a support check and why is it so important?

The collection date is the day the employer/income provider issued their check to the CSEA or the day the absent parent issued a money order, back draft or personally came to the CSEA and made a cash payment.

The collection date is important because it determines what month's support obligation it is allocated to. For example, an employer issues the CSEA a check dated January 31st which is received by the CSEA on February 7th. The CSEA processes the employer's check and SETS distributes a check to you on February 9th which you receive in the mail on February 13th. Even though you did not receive the check until February 13th, the payment is allocated to January's support obligation as the collection was made on January 31st.

14. If I still have a question about my support check what should I do?

Call your CSEA Service Representative at 440-998-1110 or toll free at: 1-800-935-0242. Cases are assigned alphabetically by the custodial parent's or caretaker's last name

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1. What is required to be eligible for the 2.5% reduction?

You must have owned your home as of January 1 in the year you apply and it must be your principle place of residence. A homeowner and spouse may only apply for this reduction on 1 property in Ohio.

2. Does the reduction apply to more than one parcel?

The 2.5% reduction applies only to the parcel of land on which your home is located. If your property is larger than one acre, the reduction applies only to 1 acre of land + the home.

3. Where do I apply?

You can pick up an application at the county auditor's office.
25 W. Jefferson St.
Jefferson, OH 44047-1092

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1. Why did my taxes go up?

The tax bill is prepared from information provided by the County Auditor's office. The two things that can change the amount due are a difference in the property valuation or tax rate. Since 2008 was a state-mandated general reappraisal year for real property, the tax value has changed on some real property. Also, any levies that passed in your area would result in a change in your tax amount. If you have any questions about the valuation or tax levies, you will need to contact the Ashtabula County Auditor's office at 440-576-1437.

2. What is the tax rate for my taxing district?

You can view a current chart of tax rates. Tax rates sheets are also available in the Treasurer's and Auditor's offices.

3. What should I do if I didn't receive a tax bill?

Please contact our office at 440-576-3727 to make sure we have your correct mailing address on record, or to see if we have received your bill back in the returned mail. We are not able to reprint your tax duplicate, but you can print a copy of your current-year bill online by using the Auditor's Tax Search function. Another option is to send in a check for the correct amount with the parcel number(s) written in the memo portion of your check and a self-addressed stamped envelope for a receipt. To find out the tax amount due and the parcel number, please go to the Auditor's Property Search page or contact our office. Auditor's Property Search

4. I received my tax bill but it was supposed to go to my bank what should I do? Or visa versa.

By law, we must receive a written and signed request for a change of address from the party who was to receive the bill. Please contact your bank or mortgage company to discuss who is going to pay the tax bill before it becomes delinquent. If the bill was delivered to the bank or mortgage company and should be sent to you, please send written notice to the Treasurer’s Office of the proper mailing address and indicate the parcel numbers of all property affected. If the bank or mortgage company should receive the bill, please have the bank or mortgage company send in a written request for the bill.

5. Are postmark dates acceptable? When are taxes considered late?

Postal regulations state that the postmark of the due date is to be considered current as long as it is a US Postal Service post mark and good and valid payment is included. Post marks from private postal meters are not accepted. Postdated payments are not accepted.

6. Can I get a receipt for my paid taxes?

Your cancelled check will act as a receipt for tax payments. However, a receipt may be obtained by mailing in both the top and bottom portions of your tax bill and a self-addressed stamped envelope with your payment.

7. How much is penalty?

Penalty is 10% of the current taxes due according to Ohio Revised Code 323.17. Penalty is reduced to 5% for the first ten days from the tax due date. If current taxes become a full year delinquent, penalty is compounded. Interest is added on any prior delinquency July 1st. Interest will be added on December 1st for any unpaid taxes.

8. I didn't receive my tax bill. Can penalties be waived?

No. Failure to receive a bill does not excuse you from paying penalty. Taxes are mailed out in December and May. If you do not receive your bill by the end of January or the middle of June, it is your responsibility to contact our office. Also, a notice will appear in the local paper prior to the due date.

9. What are the consequences of not paying my taxes?

Taxes are a lien on your property and could inhibit your attempt to sell your property. 60 days after taxes are certified delinquent, a foreclosure action may be filed by the Treasurer through the Prosecutor's office which may result in a Sheriff's sale of your property. Tax liens could be sold to a third party which would increase the amount you owe due to additional interest, fees and costs.

10. Do you accept credit cards?

Yes, but not at the Treasurer’s Office. For instructions on how to pay by credit card, please view pay taxes. At the Treasurer’s Office, we can accept personal checks, money orders, or cash (please do not send cash in the mail). Checks should be made out to Dawn M. Cragon, Ashtabula County Treasurer. Please make sure you have signed your checks. Just a reminder: Postdating your check is against the law.